How Cloud Hosted QuickBooks Works: A Complete Guide

QuickBooks undoubtedly is the most popular accounting software, with various benefits associated with it. You might have wondered at times, how cloud hosted QuickBooks works. Here, we will explain it thoroughly, so that all the queries related to this get resolved. QuickBooks on the Cloud means the configuration and set up of the desktop version of the QuickBooks on remote servers, hosted on the web. It enables the users to access the QuickBooks software and data without any hassle securely.

What Is The Functioning Of Cloud Hosted QuickBooks?

Initially, QuickBooks was installed on a local system, and thus the users can access it from there only. Hosting QuickBooks on a server introduced the option of accessing the software from anywhere via a stable internet connection. 

Here, we will explain the processing of QuickBooks on the Cloud. QB Cloud relies on the Remote Desktop Protocol. Hence its features and functionalities remain similar to QuickBooks desktop.

Generally, the third-party cloud servers host the QuickBooks software. The QB version can be of your own choice: Pro, Premier, Enterprise, or Accountant.

In the beginning, one needs to pay a small amount to the service provider. It depends on factors such as the number of users, resources of the servers, and more.

• To access QuickBooks, you need to have the login credentials. You can access QuickBooks either by using a remote access tool or a web browser on the local system.
• You must have a fast and stable internet connection to access QuickBooks in real-time via any internet-enabled device.

Once you have done the prerequisites, you need to move further and follow the steps mentioned for accessing the QuickBooks Software on the Cloud. 

What Are The Steps To Work On Cloud QuickBooks?

Step 1: Open Remote Desktop Connection

• To begin, you need to double click on the Remote Desktop Connection desktop shortcut.

Step 2: Enter the login credentials

• A dialogue box opens with the username provided by the setup wizard. 
• Add your password and click OK.
• Once the connection process completes, you will be directed to the cloud server.         

Step 3: Open QuickBooks

• Now, open QuickBooks by double-clicking on the shortcut icon present on your desktop.

Step 4: Open an existing company file 

• Here, Click on Open or restore an existing company file.
• Then, select the file and click Open.

That is all that you need to do. Now, you can begin working on the accounting files available for your business with Cloud Hosted QuickBooks. For your convenience, the shortcut of the company file is always kept on the desktop. While running the remote connection, you may minimize or close QuickBooks as per your comfort.

You may sign out from the desktop shortcut, whenever you want to shut the remote connection. Else, you may also click the start button and log off from there. This is how QuickBooks functions on the Cloud.

All this happens when a third-party service hosts QuickBooks on a cloud server, but what happens when we select QuickBooks Online? Let’s concisely discuss that. 

How Does QuickBooks Online Functions?

QuickBooks Online has tried its utmost to replicate the functionalities of the desktop version of QuickBooks. Still, it holds several limitations when compared to it. When you consider the advantages that QuickBooks Cloud Hosting services offer like multiple device compatibility, remote accessibility, etc. are available in this version as well. But, when it comes to the user interface and features of QuickBooks Online, it is different from the desktop version. So, the users who are adapted to the functioning of QuickBooks Desktop are not likely to prefer QuickBooks Online but will surely opt for the affordable QuickBooks hosting services for sure.

Conclusion

Cloud Hosted QuickBooks, apart from assisting in flourishing your business, will also guarantee the latest advancements to your service. With the utilization of QuickBooks on the cloud, you will know that there is no need for in-depth knowledge of accounting to understand the working of QuickBooks. It is one of the reasons why the QuickBooks Hosting software has ruled the accounting industry among the small and medium-sized businesses.

What Is Better: Cloud-Based CRM Or On-Premise CRM Software?

Before buying any software, the sales manager needs to consider several factors to choose the best. Many times, you would wonder what features the provider offers that fits the company needs. But, another factor that people are considering is that: Is cloud-based CRM software better or on-premise?

You will see that many CRM providers offer cloud-based solutions, considering it to be secure, accessible, more comfortable to work with and personalize and easier to integrate with third-party programs and applications. Whereas, the On-premise CRM software satisfies all the business needs, but it comes with higher costs. Here, we will discuss why hosted CRM software on the cloud is better than the on-premise CRM software.

Comparison Between: CRM Hosted On Cloud VS On-Premise Cloud Software

1. SECURITY: A data breach would be the last thing that any business owner would want to experience. There is a common misconception about Cloud that it is not secure. But, it’s not true at all. With on-premise CRM software, businesses are responsible for their security, which unfortunately enhances the possibility of a data breach. To overcome this, businesses need to hire an experienced IT team that can monitor customer financial data. But, it might prove to be an expensive option for the SMBs, and thus, wouldn’t be considered by many. Cloud-based solutions are advanced; security is not the responsibility of the business owner and is in the hands of the providers of Cloud CRM and are a cheaper option.

2. MOBILITY: With web-based CRM systems, businesses can access customer data from inside and out of the office with any internet-connected device. While the On-premise CRM is limited to the office, hence, you cannot access the company apart from the office premises. For instance, the sales agents wouldn’t be able to email a contact list to a client in between a meeting because that client would need to have special access to the software. The next big issue that occurs when a company decides to develop its app is the cost. It’s not impossible, but why would you put extra effort when Cloud-based CRM already offers you with powerful mobility features.

3. EASY IMPLEMENTATION: It is easy to implement the Cloud CRM software, and you may also do the same day you purchase the software. This is a big deal for businesses, as afterwards there would be no need for the managers to come to the office. Thanks to powerful third-party integrations that typically come with CRM software hosted on the cloud, implementation is seamless with older/different systems. On-premise CRM software doesn’t just take money to start up. Time is another important factor that businesses have to consider. It takes considerable planning to set up an on-premise CRM. This can lead to lengthy delays that cut into business hours, and then everyone has to learn the new system, which is never easy.

Need Expert’s Assistance!

The three reasons mentioned in this blog make the whole situation, why Cloud-based CRM is taking over on-premise CRM software a lot more understandable. Large enterprises have the funds and need to build CRM software that considers their specific needs, but this is not a feasible option for SMBs. It is because they lack the time, money, and expertise to build and maintain on-premise CRM software. Call us at +1(855)-856-0053 for instant help.